By-Laws of the Alumni Association of Comprehensive High School, Aiyetoro

  • Article I – Membership
  • Article II – Elections
  • Article III – Duties
  • Article IV – Councils
  • Article VI – International Office
  • Article VII – Fiscal Year
  • Article VIII – Parliamentary Procedure

Article I – Membership:

Section 1: Application
In no case should an applicant be discouraged from making application for personal reasons, type of employment, race, color, religion, sex, age, or national origin, as defined in Title VII of the Civil Rights Act of 1967 of the United States of America.

Section 2: Membership Dues
The annual membership dues, payable in advance, shall be as follows:

Voting: $ 100.00
Honorary: $ 100.00
Associate: $70.00

Section 3: Dismissal
Any Member, in any grade or office, is subject to dismissal from the Association for any of the following offenses:

  1. Conviction of a felony.
  2. Improper conduct or action against the Association.
  3. Non-payment of dues.
  4. For violation of conduct as specified in Article III, Section 4 of the Constitution.

B. For dismissal of any Member for any offense listed in paragraph A other than non-payment of dues, member’s name shall be presented at a Executive Committee Meeting and decision for dismissal shall be determined by majority vote of Officers present.

C. It shall be the duty of the Executive Committee to adjudge the commission or non-commission by any Member of any offense set out in Section 3.A. except non-payment of dues. Upon being notified, it shall be the privilege of the member to appear before the Executive Committee for the purpose of defense. Should it be adjudged by the Executive Committee that an offense as set forth in Section 3 has been committed, it shall be the duty of the Executive Committee to remove that member from membership.

Article II – Elections:

Section 1: Officers

A. Officers shall be elected by the Membership at the Annual Membership Meeting as set forth in the Constitution. Officers must be current members of the Association for at least 6 months prior to nomination.

B. There are three (3) options for conducting an election of officers:

  1. Nominees for any of the offices may be nominated from the floor.
  2. When only one (1) candidate for each office is nominated, the nominee(s) shall be elected by acclamation.
  3. When more than one (1) candidate is nominated for any office, a secret ballot vote in Officer sequence will be held.

C. All Officers shall be ex officio members of all committees.

Section 3: Honorary Members
A. Any Member may nominate an individual for Honorary Membership by written presentation to the Executive Committee.

B. Election to Honorary Membership shall be by affirmative vote of the Association’s Executive Committee and announced at the next International Membership Meeting.

Article III – Duties:

Section 1.

A. President
a. The President shall be the Chief Elected Officer of the Association. He/She shall (a) preside over the Executive Committee, and the International Membership Meetings; (b) appoint all committee chairs except Constitution & By-Laws, Executive, Finance, and Conference Committees.

b. The President, as Chief Elected Officer of the Association, shall be vested with the authority to issue directives for the purpose of conveying operating instructions that are necessary to fulfill the duties of his/her office. These directives shall be in accordance with the Constitution and By-Laws of the Association.

c. The President may establish such committees, subcommittees, or divisions thereof as he/she may deem necessary for the proper functioning of the Association.

d. The President shall be the administrative authority of the International Office and with the approval of the Executive Committee shall employ whatever services are necessary to properly administer the Association.

e. The President shall present to the Executive Committee at their annual meeting an Annual Report which shall consist of:

  1. Highlights of activities and accomplishments of the Association for the fiscal year.
  2. Status of membership.
  3. Future outlook.

B. Vice President
1. It shall be the duty of the Vice President to serve in the absence of the President.

C. Administrative Director
1. It shall be the duty of the Administrative Director to keep the minutes of all Executive Committee and International Membership Meetings. The minutes of these meetings shall be filed at the International Office. Copies shall be distributed to Officers.

2. Shall serve as chair of the Constitution & By-Laws Committee.

3. Shall, subject to the directions of the President and/or Executive Committee, be the chief staff officer of the Association. He/She shall have custody of the books and records, and the corporate seal of the Association; shall keep a correct roster of all members, with their last known address; and shall maintain a proper record of all dues, assessments, and contributions received, which shall be reported to the Executive Committee.

4. The Executive Director shall sign all Corporate Records and documents whereunto a signature shall be lawfully required.

5. Shall perform such other duties as are delegated by the President and/or the Executive Committee.

D. Treasurer
1. Shall have responsibility for the monies and properties of the Association. The Treasurer shall make arrangements with the Administrative Director to handle such accounting duties as may be appropriate as long as proper audit and accounting procedures are met.

2. Shall see that monthly financial reports are prepared and distributed to the Officers.

3. Shall serve as Chair of the Finance Committee.

4. Shall present at the International Membership Meeting a report for the fiscal year ending the previous December 31.

5. Shall perform in addition such other duties as may be delegated by the Executive Committee.

1. Vice President of Conference
1. The Vice President of Conference shall work closely with the other Officers in coordinating matters pertaining to the business, organization and administration of the Association.

2. Shall be responsible for development of the programming of the Annual Meeting of the Association.

3. Shall serve as Chair of the Conference Committee.

4. Shall perform such other duties as are delegated by the President and Executive Committee.

Section 2. International Committees:

A. Constitution and By-Laws Committee
1. This committee shall consider and report on all pertinent matters referred to it in addition to its other duties as set forth in the Constitution.

B. Executive Committee:
1. The Executive Committee, presided over by the President, shall perform the duties as set forth by the Constitution.

C. Finance Committee:
1. Shall consist of the Treasurer and the Administrative Director.

2. The Finance Committee shall make recommendations to the Executive Committee as to investments, and when called upon by the Executive Committee, advise upon financial questions.

3. The Treasurer shall be responsible for obtaining a professional audit of the International books and present results to the members at the Annual Membership Meeting.

4. The Finance Committee Chair shall propose a budget for the coming year and submit the budget in writing in advance to the Executive Committee for its Fall Board Meeting for review and approval.

Article IV – Councils:

Section 1:
A. A Council will be granted a Charter by the Association on request of its Members subject to approval of the Executive Committee after ascertaining the following:

B. Council shall have a minimum of fifteen (15) members who are current members of the Association.

C. Council shall elect a President, Vice President, Secretary, and Treasurer. Election of Council Officers shall be held at a regular council meeting. A list of the newly elected Officers shall be submitted to the International Office.

D. Council, to qualify for allocation of dues, must hold a minimum of three (3) regular membership meetings per year. Council must submit to the International office a copy of minutes of each regular and executive meeting.

E. Council shall appoint such committees as are required to maintain the programs of the Council.

F. Council may select a council member for Outstanding Council Activity and present a Certificate of Award during the International Conference.

Section 2:
Councils may, in order to protect their financial obligations, charge a service fee for lunches, dinners or other events sponsored by the Council, providing such service fee does not exceed fifty (50) percent of the cost.

No additional dues shall be charged by Council. Any event which Council sponsors requiring a financial guarantee (beyond the current financial resources of the council) must be approved by International Office prior to commitment to such financial obligation. Any expense to any program initiated by the Association, but implemented by the Council, shall be the obligation of the Association.

Section 3:
Councils must conform to spirit of the requirements set forth in the International Constitution and By-Laws.

Section 4:
Councils, for operating purposes, may prepare House Rules to cover such rules or operations that are not covered in the International By-Laws, but in no case are Council House Rules to be in conflict with International Constitution and By-Laws.

Section 5:
A Council may have its Charter revoked, subject to the decision of the Executive Committee, when the membership assigned to the Council is less than fifteen (15), or when the Council does not conform to the provisions for the Charter of the International Constitution and By-Laws.

Article VI – International Office:

Section 1:
The International Office of the Association shall be maintained under the direction of the Executive Committee.

Section 2:
The International Office shall be administered by the Administrative Director.

Section 3:
A. At the International Office, functions of the Association shall be performed as follows:

B. Maintain the business, correspondence, membership, and other files pertinent to the operation and administration of the programs and affairs of the Association.

C. Prepare or have prepared all printed material, including the Association’s Official Publication, required for the proper function of the Association.

D. Recommend policies, procedures and programs to the Executive Committee for improving and expanding the services of the Association to its membership, industry, schools, government, allied societies and the public.

E. Provide assistance to and correlate activities of the Executive Committee.

F. Maintain an off-site security copy of Membership, Financial, Property, and other files deemed irreplaceable.

Article VII – Fiscal Year:

Section 1:
The fiscal year of the Association shall commence on the first day of January.

Article VIII – Parliamentary Procedure:

Section 1:
All parliamentary procedures not covered by the foregoing Constitution and By-Laws shall be conducted under the latest edition of The Modern Rules of Order.